Careers

Part Time Office Manager

ABOUT US
‍Hattaway Communications is a Washington, D.C.-based strategic communications firm with a mission: We help visionary leaders and organizations use the power of strategy, science, and storytelling to achieve ambitious goals that benefit people and the planet. Our team works with high-profile, high-impact clients in advocacy, philanthropy, politics, government, and business. We’re in the business of communications for impact, not self-promotion.

‍ABOUT THE JOB
We are looking for a talented, self-starting office manager for a part-time, hourly, in-person position. As our office manager, you are critical to keeping the day-to-day operations of our small business going. Your work helps our teams and projects work well, ensuring that we have seamless office support. You will manage the logistics of a busy office space, support our teams, and play a key role in cultivating a positive and productive culture. You will report to the Managing Director of Strategy and Team Development.The successful candidate will be a detail-oriented, proactive project manager and problem solver. They will learn how Hattaway works, and identify ways the office can help us be a more creative and effective team. They will:

• Take full responsibility for office management to ensure a pleasant and productive work environment, including:
  - Maintaining office supplies;
  - Managing snacks and meal orders;
  - Overseeing office equipment and technology;
  - Ensuring that the office is clean and organized;
  - andCaring for office plants.
• Maintain contact with building managers and communicate about office operations to the team (updates to procedures or tools, building closures, etc.).
• Support in-office events and activities, such as client meetings or all-staff in-person retreats, including as-needed coordination, scheduling, and logistical arrangements.
• Onboard new employees with equipment and office logistics.
• Provide hardware and software IT support, including:
  - Software: Managing company software subscriptions and settings including full Google Business Suite, Slack, Zoom, Beebole, Adobe Creative Suite, Dropbox, etc.
  - Hardware: Laptop configuration, deployment, and restoring; tracking inventory.
  - Contacting and overseeing external IT support, as needed.
• Support business development, marketing, and relationship management through use of tracking and management tools (Hubspot).
• Actively and frequently contribute ideas that lead to improvements in our office management processes.
• Demonstrate passion for Hattaway in daily actions and actively live out Hattaway values of passion, rigor, and imagination in everyday work experiences.
• Participate in learning and growth opportunities with the team.

ABOUT YOU

• Five or more years of related experience.
• Excellent organizational skills, exceptional attention to detail, and a passion for operations processes and challenges.
• Excellent written and oral communication skills and advanced administrative skills.
• Proactive work ethic and a proven ability to plan ahead and anticipate needs.
• Strong decision-making ability, problem-solving skills, commitment to quality and good judgment.
• Experience handling a wide range of administrative and project-support tasks, including complex scheduling and travel arrangements.
• Positive, professional, and collegial attitude.
• Working knowledge of MS Office (Word, Excel, PowerPoint), Google Mail and Calendar, Hubspot, Apple/Mac proficiency.

WHY HATTAWAY COMMUNICATIONS?

We believe in passion, rigor, and imagination. Our passion is in our commitment to our clients and their causes, and in reaching the fullest potential in everything we do—always striving for the highest-quality products and experiences for our clients. We demonstrate rigor through the thoughtful, deliberate, and disciplined approach to all we do, delivering on the promise of strategic communications that achieves meaningful impact—not just adds to the noise. Imagination drives all of our work because it’s at the heart of our creative problem-solving.Hattaway Communications is committed to creating an equitable world, and we know that begins with creating an equitable workplace. We know bringing talented, diverse people together sharpens our insights and helps us to better serve our clients. We recognize and value the experiences of minoritized peoples. We prioritize prospective hires whose cultural backgrounds and experiences give them unique perspectives and who share our goal of creating a workplace and world that promotes creativity, innovation, and collaboration.We are active listeners, supportive partners, and inclusive leaders. We create space for our employees and our partners to fearlessly speak the truth, authentically express themselves, and enjoy meaningful professional growth. We not only allow for difference but celebrate and dutifully defend it.Our offices are located in downtown Washington, D.C., between the Dupont Circle and Farragut North metro stations. 

‍This is a part-time, hourly (10-12 hours a week), in-person position. Our local employees come into the office a minimum of 2 days/week, including Wednesday and Thursday, and our office manager would need to come into the office on at least one of those days. Our hybrid approach is based on an intention to tap into the best of both worlds: the spontaneous conversations, deeper relationships, and efficient collaborations that come with working together, combined with substantial flexibility in how we each best use our time and build work into our lives. Our offices are located in downtown Washington, D.C., between the Dupont Circle and Farragut North metro stations.

The salary range for this position is $25-35 per hour depending on experience.

Hattaway Communications provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

HOW TO APPLY

To apply, send a cover letter and résumé to hr@hattaway.com. Subject line: Office Manager. No phone calls, please.